On the other hand, we recommend doing your best to find out that information. Avoid exclamation points 3. People have been asking a good question about commas with names and salutations, so here goes: Question: Do I have to use a comma with a person’s name when I say "Hi" or "Hello"? Use an informal close, relevant to the content of the email. “Good morning Professor/Dr.X” “Dear…” Do not use “hey”, or “hi” Address your professor using an appropriate title. Arti Surat - January 6, 2016, 10:27 am Reply. Professional email salutation tips: 1. “I probably lead slightly more formal (with setup) when dealing with someone external,” says John … Avoid overly formal language like "Sir" or "Madam" 5. Professor Avoid gendered language 2. Avoid using "Dear [Job Title]” if possible Email greetings like “Dear Mr. [Name, first or full],” “Hello [Name],” or “Good morning [Name]” fit well here. Avoid using "Dear [Job Title]” if possible Avoid using times of day, such as "Good morning" or "Good evening" 7. Avoid casual language like "Hey," 4. For example: Hi, Maria. Begin your email with phrases such as “Good Morning,” “Good Afternoon,” “Good Evening” or “Hello.” “Good Day” or “Greetings” are other phrases used frequently in the international arena. They also could create a 2x2 matrix to categorize the greetings and closings as either informal (friendly letters/emails) or as formal (business letters/emails). Answer: Yes, you need to use a comma between the person’s name and the greeting. Avoid using "To Whom it May Concern" 6. Avoid overly formal language like "Sir" or "Madam" 5. Have students brainstorm a list of additional greetings (Hi, Hey, Good morning, etc.) "Good morning/afternoon/evening" It may not be morning, afternoon, or evening by the time your email reaches the person--or if this person is in a different time zone- … Avoid casual language like "Hey," 4. If so, it’s a good idea to open more formally. Avoid exclamation points 3. I know 'Good Morning' should be used before noon, and then 'Good Afternoon', and 'Good Day' is considered obsolete, but what more formal greeting to use in e-mails? 5. Dr. “Hi, everyone …” If you’re writing to a group, use this kind of salutation. Professional email salutation tips: 1. ‘Good morning/afternoon/evening, ...’ It may not be morning, afternoon, or evening anymore by the time your email reaches the person — or if … Avoid using "To Whom it May Concern" 6. It will take too long, and the email will look sloppy (or unprofessional). Begin your message with an appropriate greeting. Good morning; Good afternoon; Good evening; Hi all; Hi there; Email regarding [topic] Morning everyone; Afternoon everyone; Evening everyone; Any of these alternatives will be better than “I hope this email finds you well” — if you address a single person, it’s best to address them by their name. Template tips: Have a clear, and concise subject line. 'Hi' is commonly accepted in not fully-formal e-mails, but when I write e-mail to help support, I don't think that 'Hi Help Support' is appropriate. The following is a guide on how to write an email to a professor. If you don’t know their name, simply write Good morning or Good afternoon. Avoid gendered language 2. and closings (Love, Thank you, Talk to you soon) that they can use in letters and emails. When addressing a group by email, you can’t indicate or address each professional's name individually. If you don not know, look it up. Avoid using times of day, such as "Good morning" or "Good evening" 7. Here are five better alternatives to use when “reply all” is your only option. Try Good morning/Good afternoon followed by the name of the recipient. Remember “Hi” and “Hey” communicate a lack of professionalism and maturity. Hello, Nigel, Good morning, Kendra. 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