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student has deadline of 14/5/23 for module X and 26/5/23 for module Y. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. /Tx BMC If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Deadlines for Geography modules are available from the Moodle pages for each module. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. are met, they are able to apply for further extensions using this process. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. EMC 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Ifyou are still unhappy after the review, you. endstream endobj startxref Bereavement: You will be required to provide a death certificate. You can self-certify for ECs within certain conditions. /Tx BMC Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. All IOE EC requests are considered by the IOE EC panel. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). If you can imagine it, theres probably a society for it. Applying for an EC STEP 1. Your EC will only be validated on receipt and evaluation of your evidence. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. If you self-certify then you should hear 1-2 working days. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Our job is to make sure you feel supported every day. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) Step 4: wait for approval. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. '!g^ PREPARE. Self-certified ECs: No earlier than 2 weeks before the deadline. Step 3: submit your application. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. You should receive a response withinone week of submitting the request for review. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. London, E16 2RD This step-by-step guide will clarify how to do that. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream If you submit your essays online, chances are your extenuating circumstances form will also be online. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. At this point it is too late. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. You can find the full enhanced Extenuating Circumstances procedure here. Usually, you apply through your subjects department. Self-certified EC claims must be submitted before the assessment deadline/date. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. EMC If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Some other situations beyond your control typically arent considered viable extenuating circumstances. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. Your evidence will need to cover the full period for which you are requesting mitigation. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. exams) to the next assessment period. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. review their decision. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. before 12.00 noon on the due date. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. You can find the Extenuating Circumstances form here. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. If your evidence isnt written in English, you must provide a notarised translation. What qualifies for extenuating circumstances? Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ HA If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. You can find a guide to submitting your claim on Portico on the UCL website. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. A decision cannot be made until your evidence is received. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. /Tx BMC We may be able to support you better through, Submit your EC application as soon as possible. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. We provide opportunities for 300 staff and have an annual turnover of more . The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. Sport is for everyone, and well help you find your level. EMC Letter or certificate froma doctor or other registered medical professional external totheUniversity. Please be patient. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. . You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. Not submit your assessment at the usual time, but have an opportunity . Our events are designed to help you meet people, try new things and have fun. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. Source: Glenn Cartsens Peters/Unsplash. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. You must proof-read and correct all errors. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. %PDF-1.6 % If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. /Tx BMC If you do not submit the requested evidence, your claim will normally be rejected. Step 2: gather the relevant evidence for your application. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Police/crime report (a crime number on its own isnotacceptable). Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. You can find a guide to submitting your claim on Portico on the UCL website. Read the Extenuating Circumstances regulations before completing this form.2. After that, it is your work, and we normally see it only in our capacity as examiners. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. Processing time will depend on the institutions policy, but its usually between one and five working days. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream The source should always be stated below the table/figure. Enjoy! endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream If you can find evidence, its a good idea to apply for conventional ECs. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. From a casual class to captaining a competitive club, live an active lifestyle with us. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. dissertations refer to the dissertation handbook for specific guidance).